What to Do with a Hand-Written Statement in Security Reporting

• A. Dispose of it and submit a proper report
• B. Ask the person who wrote it to re-write the statement in black ink and the proper format
• C. Ask your supervisor to speak to the person who made the statement
• D. Append the statement to your report

Answer: (D)

When working as a security guard, running into a handwritten statement on blue-lined paper can feel like you’ve stepped into a puzzle. You might wonder, “What do I do with this?” It’s a common situation, and understanding how to navigate it not only reinforces your training but also ensures that you're upholding the integrity of your role.

So, let’s chat about the essentials of handling these statements. You might be presented with words scrawled in pencil – a raw account of someone’s experience, thoughts, or information. Let me explain why how you treat that paper matters so much.

Now, imagine you’ve got four options at your fingertips:

A. Toss it out and write up that fancy report.

B. Ask the person to scribble it again, but this time, use black ink.

C. Get your supervisor involved – they’ll handle it.

D. Attach that handwritten note directly to your report.

The answer here? Spoiler alert: it’s option D! Appending the statement to your report is the best practice in this scenario. Why? Because every detail counts. The authenticity of that original testimony is vital. Plus, it serves as an irreplaceable resource if an investigation arises later on.

By simply tossing it away or altering it, you risk losing potentially critical information. It’s like tossing out an invitation to a party because the envelope was a little crumpled. Sure, it might not look perfect, but the essence is what counts! When you get a first-hand account, no matter how it’s presented, that’s pure gold in the security field.

Think about it; following your gut might feel natural, but keeping to protocol is what really keeps operations running smoothly. After documenting the statement as is, you can always circle back and reach out for a clearer version later if needed—but the original stays as is.

This protocol not only showcases your professionalism but also ensures you steer clear of the murky waters of tampering with evidence. That’s a big deal, especially in a position where ethics and responsibility go hand in hand.

If you find yourself pondering why this meticulousness matters, consider how often reports are scrutinized. Every bit of added context can tip the balance in investigations. You don’t want to trim the bushes and miss the tree; every element contributes to the bigger picture.

In essence, the key takeaway is this: the original statement, no matter how basic it may seem, is a critical component of maintaining thorough and credible reporting in your security duties. Understanding this aspect of your responsibilities prepares you for situations you’ll face on the job. So next time you're handed that somewhat messy statement, remember its significance and play it smart – keep it, document it, and treat it with the respect it deserves.

That’s how you reinforce your value as a security guard, building a solid foundation of trust and reliability. It’s not just about following the rules; it’s about embodying what it means to be a guardian of safety.